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© Sounds Of Africa Festival 2019. Proudly brought to you by Moja Group

IT’S YOUR STORY!

Apply for a stall at SOA Festival 2019

Please carefully read below before starting your application.

HOW TO APPLY

All applications should be filled out online and will be submitted electronically. You must complete all relevant sections of the application, including accurate photos of your setup and products, this will help us process your application faster.

OUTCOME OF APPLICATION

All applications are reviewed as often as possible. The Arts and Crafts and Food Manager will notify applicants of the outcome of their application within 2 weeks of submission deadline.

No further correspondence will be entered into with unsuccessful applicants from this point forward. Acceptance and non-acceptance is at the discretion of the SOA Team. The SOA Team reserve the right to reject applications and not to enter into any correspondence about the decision. All decisions made by the SOA Team are final.

WAITING LIST

A waiting list may be formed for successful applicants whose products are currently over-represented at the festival. Applicants on the waiting list will not be contacted until a place becomes available. There is no time frame placed on the wait.

SELECTION CRITERIA

Arts & Craft Stalls Only

Selection of applicants is based on the following criteria:

  • Previous partnership with Sounds Of Africa Festival.

  • Quality hand made products designed, partially or wholly produced and sold by applicant or their approved representative.

  • Quality of product (design / technique / finish).

  • Artistic innovation, uniqueness, original design.

  • Level of skill reflected in goods.

  • Selection will be made to maintain a balance of media represented at the festival.


Other considerations:

  1. Ability to present goods appropriately and well in a festival context.

  2. Quality of presentation and packaging.

  3. Current trends and products with broad customer or seasonal appeal.

SELECTION CRITERIA

Food Stalls Only

Selection of applicants is based on the following criteria:

  1. Only fresh quality food products are to be marketed and sold. All food products must be sold in accordance with State and Federal food preparation and handling regulations.
     

  2. Stall holders selling food and beverages must comply with the Food Safety Act (1984) Guidelines for Food Businesses at Temporary Events copies can be downloaded from
    https://www2.health.vic.gov.au/public-health/food-safety.
     

  3. Balance of food types and combination of new and previous stallholders: We welcome applications by new vendors and do consider previous performance of regular stallholders.
     

  4. Stall holders selling food and beverages must be registered via Streatrader with Moreland City Council and supply proof of this registration. Visit https://streatrader.health.vic.gov.au to proceed.
     

  5. Stall holders selling food and beverages must provide proof of public liability insurance.
     

  6. All Stall Holders are strongly encouraged to provide their own generator, as electrical sites will be limited to 5 or less.

BASE FEES (Standard Size: 3mx3m)

Arts/Crafts stalls
AUD 300
Food stalls
AUD 400
Food stalls (Non alcoholic beverage only)
AUD 300
Others
Upon Assessment

Note that any extras including power, or extra space will be assessed during the application process.

PAYMENT

Once notified, successful applicants must pay the stallholder fee online using a link provided. Stall allocations are not confirmed until your payment has been processed. Credit card details are not stored by the SOA Team.

If you are a food or beverage stallholder selling consumables and your application is approved, you must submit a Statement of Trade via Streatrader and provide proof of your approval. Stall allocations are not confirmed until this process is completed.

The stallholder fee and allocation of your stall DOES NOT cover you for Public Liability Insurance while onsite. Each stall holders must provide their own Public Liability Insurance to the value of $20 million must be provided with a copy of your Certificate of Currency to the SOA Team 14 days prior to the event date.

REFUND POLICY

If you cancel within 14 days of the festival date, fail to show up on the day, SOA will retain the total amount of your booking.

GENERAL

  1. Stallholders are responsible for bringing their own display materials including table covering and clothes racks, and setting up their own stall.
     

  2. All marquees must be secure with appropriate weights to hold marquee safely and securely.
     

  3. Stall holders shall complete setup by 12 noon and all vehicles used for setup must be offsite by the designated hours.
     

  4. Stall holders will NOT be allowed to setup after 12 noon.
     

  5. Acceptance of the applications is at the sole discretion of Sounds of Africa Festival managers.
     

  6. All applications must include a current copy of public liability insurance.
     

  7. Stall holders must read through and follow the event Waste Management Plan section.

You must agree on the guidelines to start appllication